Generative AI Policy

The Policy on the Use of Artificial Intelligence (AI) of Jawda is established as a guiding framework for the responsible use of AI throughout the scholarly publishing process. This policy affirms that AI may be used as a supporting tool to enhance academic quality without replacing human critical judgment. It aims to safeguard scholarly integrity, transparency, data confidentiality, and publication ethics. This policy refers to the applicable Indonesian technical guidelines for scholarly journal accreditation and takes into account the publication ethics guidance of the American Psychological Association (APA) and Elsevier.

A. General Principles

1. AI is not a substitute for human judgment.
   All scholarly activities, including writing, evaluation, and decision-making, must involve human critical reasoning.
2. Transparency is essential. The use of AI in manuscript preparation and editorial processes must be clearly disclosed in accordance with the relevant roles and provisions of this policy. Every published article must state whether AI was used.
3. Confidentiality and publication ethics must be strictly upheld. Unpublished manuscripts, confidential research data, and information obtained during peer review must not be uploaded to external AI services without proper authorization, data safeguards, and a lawful basis. Peer reviewers are prohibited from using AI during the peer-review process.
4. Responsibility remains with humans.
   Authors, reviewers, editors, and copyeditors bear full responsibility for their work and decisions.

These principles align with the Indonesian technical guidelines for scholarly journal accreditation and take into account APA and Elsevier guidance on human accountability, transparency, and data protection.

 

B. Definitions

Artificial Intelligence (AI) Tools refer to computational software that employs AI technologies, including machine learning and large language models (LLMs), to generate, process, or modify content automatically or semi-automatically.

Within this policy, AI tools include, but are not limited to:

1. Text-generative tools, such as ChatGPT, Claude, and Gemini;
2. AI-based language editing tools, such as advanced versions of Grammarly and QuillBot;
3. AI-based translation tools, such as DeepL;
4. Other tools capable of generating or modifying text, summaries, paraphrases, code, images, or similar outputs automatically.

AI is positioned as a supportive instrument to improve efficiency and readability, not as a replacement for critical judgment, academic analysis, or human intellectual responsibility. All uses of AI must remain under human control and verification and comply with principles of ethics, transparency, and scholarly integrity.

 

C. Role-Based Policy

For Authors

1. Permitted Uses

• Language editing, spelling, and readability improvements
• Translation with manual verification
• Limited paraphrasing without introducing new ideas or analyses
• Assistance in developing an initial article outline

2. Prohibited Uses 

• Listing AI as an author or co-author
• Automated generation of scholarly substance
• Creation or manipulation of data, results, analyses, tables, figures, references, or visuals

3. Disclosure and Responsibility

• Authors must declare AI use during manuscript submission and in the AI-use statement of every published article, including when no AI was used
• If AI was used, specify the tool name, purpose, and sections or stages of its use
• Authors bear full responsibility for the accuracy, originality, and integrity of the manuscript

For Editor

1. Permitted Uses

• Language editing of editorial correspondence
• Stylistic refinement of decision letters (without determining substance)

2. Prohibited Uses

• Uploading manuscripts or correspondence to public AI tools
• Using AI to evaluate scholarly quality or make editorial decisions

3. Disclosure and Responsibility

• Disclose and document the use of AI in editorial processes in accordance with journal procedures; all editorial decisions must remain human-made
• Maintain manuscript confidentiality
• Enforce the AI policy and address violations fairly

For Reviewer

1. Permitted Uses 

• No AI use is permitted during the peer-review process

2. Prohibited Uses 

• Uploading manuscripts to public AI platforms
• Using AI during peer review, including to assess manuscripts, draft comments, or formulate recommendations
• Submitting AI-generated peer-review reports

3. Disclosure and Responsibility

• Provide independent scholarly assessments, comments, and recommendations based on the reviewer’s own judgment
• Maintain strict confidentiality of manuscripts

For Copyeditor

1. Permitted Uses

     Language, style, and readability improvements

2. Prohibited Uses

• Altering scholarly substance
• Introducing new interpretations or conclusions
• Uploading manuscripts to public AI tools

3. Disclosure and Rsponsibility

• Manually verify all AI-assisted edits
• Preserve scholarly meaning and confidentiality

For Roles 

1. Permitted Uses

2. Prohibited Uses

• AI must not replace academic judgment
• Uploading manuscripts, data, or sensitive information to public AI platforms is prohibited
• Any form of data or reference fabrication using AI is strictly forbidden

3. Disclosure and Responsibility

Maintain the confidentiality of manuscripts and research data.

• All parties must uphold scholarly integrity and publication ethics
• Clarification must be provided when requested by the editor
• Final responsibility always rests with humans

For Layouter

Layout editors are permitted to use generative AI tools, including Google Gemini and ChatGPT, to create illustrative images that support the presentation and visual communication of published articles. Such images may be used to illustrate the subject matter, concepts, or themes discussed in an article, provided that they are directly relevant to and consistent with the article's content.

AI-generated illustrations may be used as supplementary visual elements in the article layout, provided that they do not replace or misrepresent actual research data, evidence, findings, or original scientific images.

When generating or using AI-assisted illustrations, layout editors must:

• Ensure that each image accurately reflects the subject matter and context of the article and does not introduce unsupported claims or misleading interpretations.

• Avoid presenting AI-generated illustrations as actual photographs, research observations, experimental results, documentary evidence, or images of real research participants.

• Not use AI to fabricate, manipulate, or selectively alter research images, figures, charts, tables, or other evidentiary materials in a manner that could misrepresent the research.

• Respect copyright, licensing requirements, privacy, and applicable ethical standards when generating, selecting, or publishing images.

• Ensure that AI-generated illustrations are visually appropriate, professionally presented, and consistent with the journal's publication standards.

Layout editors are responsible for:

• Reviewing every AI-generated image before publication to ensure its relevance, accuracy, appropriateness, and consistency with the article.

• Confirming that the image serves an illustrative purpose and does not change the scholarly meaning or imply findings that the article does not support.

• Providing an appropriate disclosure when an image is generated using AI, in accordance with the journal's requirements. Where applicable, the image may be captioned as “Illustration generated using ChatGPT” or “Illustration generated using Google Gemini.”

• Ensuring that the use of AI-generated illustrations does not compromise the integrity, credibility, or transparency of the publication.

D. Additional Provisions

1. AI tools must not be listed as authors or co-authors because they cannot bear the ethical and legal responsibilities of scholarly authorship.
2. Images and illustrations generated or manipulated by AI are not permitted, unless AI is an integral part of the research methodology and is explicitly described.
3. Violations of this policy may result in:

• Requests for revision
• Manuscript rejection
• Article retraction

AI-use statements in every published article. Every published article must contain a dedicated statement indicating whether AI was used in preparing the article. If AI was used, the authors must identify the tool and purpose of use. This statement must appear in the published galley/PDF and be consistent with the information on the article webpage.

Editorial disclosure and documentation. The Editorial Team must disclose and document AI use in editorial processes. AI must not replace human scholarly judgment or editorial decisions, or compromise manuscript confidentiality.

Handling policy violations. Suspected violations of this AI policy must be reviewed proportionately through clarification and documentation of evidence. Depending on the nature and severity of the violation, the journal may require revisions, reject a manuscript, issue a correction, or retract a published article.

 

E. Closing Statement 

This policy serves as a shared ethical framework for the responsible use of AI in Jawda. All parties must comply with its provisions while maintaining human critical judgment as the basis for scholarly decision-making. This policy will be reviewed and updated periodically in response to technological developments, national accreditation requirements, and publication ethics standards. Any accompanying infographic serves as a summary; in the event of inconsistencies, this policy text shall prevail.

American Psychological Association. (2025). APA journals policy on generative AI: Additional guidance.https://www.apa.org/pubs/journals/resources/publishing-tips/policy-generative-ai

Elsevier. (2025). Generative AI policies for journals. https://www.elsevier.com/about/policies-and-standards/generative-ai-policies-for-journal