1. Policy Statement

The Journal of Integrated Elementary Education (JIEEd) is committed to ensuring the long-term preservation, accessibility, authenticity, and integrity of its published scholarly content.

Digital preservation is an essential component of responsible scholarly publishing. It protects the scientific record against technological obsolescence, data loss, system failure, institutional changes, and the potential discontinuation of journal operations.

JIEEd identifies the Public Knowledge Project Preservation Network (PKP PN), also referred to as PKP-PLN, as its designated distributed digital preservation mechanism.

The journal also recognizes the importance of operational backups, persistent identifiers, reliable publication metadata, and appropriate technical procedures for maintaining access to published research.

This policy establishes the journal's commitments and procedures for preserving digital scholarly content and supporting its continued accessibility over time.

2. Objectives of Digital Preservation

JIEEd's digital preservation policy aims to:

Protect published scholarly content against permanent loss.
Support the long-term accessibility of articles and journal issues.
Preserve the integrity and authenticity of the published scientific record.
Maintain reliable bibliographic metadata and persistent identifiers.
Support the continuity of scholarly access during technological or institutional changes.
Ensure that corrections and retractions remain traceable.
Facilitate responsible migration to new publishing technologies and platforms.
Establish clear responsibilities for preservation oversight and technical maintenance.

These objectives support the journal's commitment to open access, research integrity, and sustainable scholarly communication.

3. Scope of Digital Preservation

This policy applies to JIEEd's published scholarly content and the related information necessary to identify, interpret, and maintain that content.

The scope includes, as supported by the journal's publishing and preservation systems:

Published Original Research Articles.
Published Review Articles.
Complete journal issues and publication archives.
Final published article files, including PDF and other available formats.
Article titles, abstracts, keywords, and bibliographic metadata.
Author and institutional affiliation information.
DOI and publication identifier information.
Copyright and licensing information.
Published supplementary materials.
Published corrections, expressions of concern, and retraction notices.

3.1 Version of Record

The journal prioritizes preservation of the Version of Record (VoR), representing the formally published and editorially approved version of an article.

When substantive changes are required after publication, the original publication and relevant notices should remain clearly connected.

3.2 Confidential Editorial Records

Unpublished manuscripts, reviewer reports, editorial correspondence, and confidential submission records are not automatically part of the publicly accessible preservation archive.

Such materials are managed through authorized editorial records and applicable confidentiality, security, and retention procedures.

3.3 Research Data

Underlying research datasets are subject to the separate Research Data Policy.

Publication of an article does not automatically require the journal to preserve or publicly distribute all underlying research data.

Sensitive information involving children, educational records, or other protected research participants must remain subject to appropriate ethical and legal restrictions.

4. Digital Preservation Mechanism: PKP Preservation Network

JIEEd's published Archiving Policy identifies the Public Knowledge Project Preservation Network (PKP PN/PKP-PLN) as its distributed preservation mechanism.

PKP PN is designed to support the long-term preservation of journals published using Open Journal Systems (OJS).

It uses the LOCKSS (Lots of Copies Keep Stuff Safe) approach to distributed preservation, allowing participating preservation nodes to maintain copies of deposited journal content.

4.1 Distributed Preservation

Distributed preservation reduces dependence on a single website, server, or institutional storage location.

Instead of relying exclusively on the journal's operational hosting environment, preserved content can be maintained across independent preservation infrastructure.

This approach supports the continuity and integrity of scholarly publications.

4.2 Preservation Deposits

When the relevant OJS plugin is correctly configured and operational, published journal issues can be prepared for deposit into the PKP Preservation Network.

The preservation process generally involves:

Packaging published issue content.
Transferring the preservation package for validation.
Validating the package and checking its integrity.
Distributing accepted content within the preservation network.
Verifying consistency among preserved copies.

Successful preservation must be established through the relevant deposit records and preservation status, not merely through the presence of a preservation-policy statement on the journal website.

4.3 Preservation Coverage

JIEEd seeks to preserve its complete published archive, including back issues where supported.

Preservation coverage depends on successful deposits, the availability of the necessary article files and metadata, and compatibility with the preservation infrastructure.

The journal should periodically review whether published issues have been successfully archived and identify any missing or incomplete deposits.

4.4 Dark Archive and Access Restoration

PKP PN operates primarily as a dark archive.

Its preserved content is not ordinarily accessed directly by readers while the journal website remains operational.

If a qualifying event threatens the continuing availability of the journal's published content, the preservation network may support renewed public access according to its established recovery and access procedures.

This mechanism is distinct from routine server recovery or restoration of the journal's working OJS installation.

5. Preservation and Operational Backup

JIEEd distinguishes between digital preservation and operational backup.

Both activities are important, but they serve different purposes.

Component	Digital Preservation	Operational Backup
Primary Purpose	Long-term protection of published scholarly content	Recovery of the operational publishing system
Main Concern	Permanent loss or discontinuation of access	Server failure, data corruption, or accidental deletion
Mechanism	Distributed preservation, including PKP PN	Authorized backups of the OJS environment
Main Content	Published articles, issues, and associated metadata	Databases, uploaded files, configuration, and other essential system data
Recovery Function	Supports continued access to preserved publications	Supports restoration of journal operations
Responsibility	Publisher and editorial management, with preservation-service support	Authorized institutional technical administrators

Participation in PKP PN does not replace the need for regular operational backups.

5.1 Operational Backup Requirements

The publisher and authorized technical administrators should maintain suitable arrangements for backing up essential OJS resources.

Such arrangements should address, as applicable:

The journal's database.
Published and submitted file storage.
OJS configuration and essential application settings.
Journal metadata and publication records.
Necessary system components for recovery.

5.2 Backup Security

Backup materials must be protected against unauthorized access, alteration, disclosure, or loss.

Confidential submission records and personal information must receive appropriate access controls.

5.3 Recovery Testing

Backup procedures should be periodically reviewed and tested, where operationally feasible, to ensure that essential journal functions and records can be restored.

The journal should not assume that a backup is recoverable solely because a backup file exists.

6. Persistent Identifiers and DOI Maintenance

JIEEd supports the persistent identification of scholarly publications through Digital Object Identifiers (DOIs).

DOIs help maintain reliable links between published articles and their bibliographic records, even when websites or hosting arrangements change.

6.1 DOI Persistence

JIEEd is committed to maintaining valid DOI records and ensuring that registered identifiers resolve to appropriate publication landing pages.

A change in the journal's server, website structure, or publishing platform should not require replacing an article's existing DOI.

Instead, the relevant DOI resolution information should be updated.

6.2 Metadata Maintenance

The journal seeks to maintain accurate and sufficiently complete publication metadata, including:

Article title and author information.
Journal title, volume, issue, and publication date.
Abstract and other relevant descriptive information.
DOI and article landing-page URL.
Copyright and license information.
Relevant relationships between articles and post-publication notices.

6.3 Platform Changes

When published content moves to a different server, domain, or platform, the journal should update the corresponding DOI destination URLs and relevant metadata.

Persistent identifiers complement digital preservation but do not independently preserve the full text of published articles.

7. Digital Formats and File Integrity

JIEEd seeks to maintain published content in accessible, commonly supported digital formats.

7.1 Published File Formats

The journal primarily publishes articles in PDF format and may provide other formats when supported by its publishing infrastructure.

Preservation planning should consider:

Continued readability of published files.
Compatibility with future software and systems.
Availability of essential text and visual content.
Integrity of figures, tables, and other published materials.
Preservation of relevant descriptive metadata.

7.2 File Integrity

Published content must not be modified, substituted, or deleted in ways that misrepresent the scholarly record.

Where supported, preservation systems may use technical validation or integrity checks to identify corrupted or incomplete preservation packages.

7.3 Format Migration

When a digital format becomes obsolete or unsuitable for continued access, the publisher may undertake or coordinate appropriate format migration.

Migration should preserve the article's scientific meaning, essential structure, bibliographic identity, and publication history.

Any substantive alteration must comply with the journal's Corrections and Retractions Policy.

8. Preservation of Corrections and Retractions

Digital preservation must protect not only the original published article but also the integrity of its subsequent publication history.

JIEEd maintains transparent records of:

Corrections and errata.
Addenda.
Expressions of concern.
Retractions.
Other significant post-publication notices.

8.1 Linking Notices to Original Publications

Formal notices should be clearly identified and linked to the affected articles.

Relevant DOI records and publication metadata should be updated where technically supported.

8.2 Retracted Publications

Retracted articles should ordinarily remain part of the scholarly archive with clear identification of their retraction status.

They must not be silently removed or presented as reliable publications without an accompanying notice.

8.3 Exceptional Removal

The removal of published content is reserved for exceptional circumstances involving serious legal, ethical, privacy, or safety concerns.

Where content removal is necessary, the journal should retain an appropriate bibliographic record and explanatory notice whenever legally and ethically permissible.

These procedures are governed by JIEEd's Corrections and Retractions Policy.

9. Long-Term Access and Open Access

JIEEd provides immediate open access to its published scholarly articles.

The journal seeks to maintain that access over time through responsible publication management, appropriate preservation arrangements, and persistent bibliographic identification.

9.1 Continued Reader Access

Published articles should remain accessible through the official journal website while the publishing platform is operational.

9.2 Author Self-Archiving

JIEEd permits authors to deposit and share their published articles in institutional or scholarly repositories in accordance with the journal's CC BY-SA 4.0 license.

Such deposits can contribute to the broader availability of research, but do not automatically replace a managed journal preservation system.

9.3 Access During Technical Disruption

In the event of a temporary website disruption, the publisher and authorized technical administrators should take reasonable steps to restore normal access.

Longer-term preservation arrangements may support continuity when ordinary journal access cannot be maintained.

The journal does not guarantee uninterrupted website availability under all technical or institutional circumstances.

10. Preservation in the Event of Journal Discontinuation

JIEEd recognizes the importance of protecting published articles even if the journal changes publisher, migrates to another platform, suspends publication, or permanently ceases operations.

Where practicable, the publisher should make appropriate arrangements for:

Preserving the complete published archive.
Maintaining or transferring responsibility for DOI records.
Retaining essential bibliographic metadata.
Ensuring continued access through an authorized preservation or hosting arrangement.
Maintaining the relationship between published articles and corrective notices.
Communicating material changes affecting access to the scholarly record.

When the relevant conditions are met, the PKP Preservation Network may support continuing access to previously preserved content following a qualifying trigger event.

Such arrangements depend on the preservation network's operating procedures and the successful prior preservation of the relevant content.

11. Digital Preservation Security and Risk Management

The journal recognizes that digital publications face risks arising from technological, operational, organizational, and security-related events.

These may include:

Hardware or server failure.
Software errors and database corruption.
Cybersecurity incidents.
Accidental deletion or inappropriate modification.
Unsupported software or obsolete file formats.
Failure of institutional hosting arrangements.
Platform migration errors.
Discontinuation of journal operations.

11.1 Risk Mitigation

The publisher and technical administrators should apply appropriate measures to reduce these risks, including system maintenance, controlled access, backups, preservation monitoring, and documented recovery procedures.

11.2 Confidentiality and Access Control

Technical safeguards must also protect unpublished manuscripts, confidential editorial correspondence, personal information, and other restricted materials.

Long-term preservation of published content must not result in the unauthorized disclosure of protected editorial or research information.

11.3 Incident Response

When a significant technical incident affects access to or the integrity of published content, the responsible administrators should assess the impact, protect available records, and implement appropriate recovery measures.

Significant incidents affecting the scholarly record should be documented.

12. Monitoring and Verification of Preservation

Digital preservation requires ongoing management rather than a one-time declaration.

JIEEd seeks to monitor the effectiveness of its preservation arrangements through periodic technical and editorial review.

12.1 PKP PN Deposit Verification

Where PKP PN is implemented, authorized administrators should verify:

That the preservation plugin is enabled and appropriately configured.
That the relevant preservation-service terms have been accepted.
That scheduled deposit procedures are functioning.
The published issues are represented in the deposit records.
The preservation status indicates successful processing and storage.
That failed, or incomplete deposits receive appropriate attention.

12.2 Preservation Status

The journal should distinguish between content that is awaiting deposit, being processed, and successfully preserved.

A successful status reported by the preservation network provides stronger evidence of preservation than the presence of the plugin alone.

12.3 Coverage of Back Issues

Preservation monitoring should include previously published issues, particularly after technical upgrades, migration, or the activation of new preservation arrangements.

12.4 External Verification

Where available, the journal may use authoritative preservation records or registry information, such as the Keepers Registry, to support verification of archival coverage.

Such records should be interpreted according to their update schedules and the holdings information actually reported.

13. Responsibilities for Digital Preservation

Digital preservation requires coordination among the publisher, editorial management, and technical administrators.

Responsible Party	Principal Responsibilities
Publisher	Provide institutional support and oversee the continuity of publishing infrastructure.
Editor-in-Chief	Ensure that preservation arrangements are reflected accurately in journal policy and publication management.
Editorial Office	Maintain consistent publication records, article metadata, and post-publication notices.
Technical Administrators	Manage OJS operation, backups, security, preservation configuration, and recovery procedures.
Preservation Service	Preserve eligible deposited content under its established technical and operational conditions.

13.1 Publisher Responsibilities

The Faculty of Tarbiyah and Teacher Training, Universitas Islam Negeri Walisongo Semarang, supports the continuity and integrity of JIEEd's published scholarly record.

13.2 Editorial Responsibilities

The Editor-in-Chief and editorial office are responsible for ensuring that the journal's published preservation statements accurately reflect its policies and available arrangements.

13.3 Technical Responsibilities

Authorized technical administrators are responsible for implementing and maintaining the relevant technical procedures within the institution's operational and administrative arrangements.

14. Copyright, Licensing, and Preservation Rights

JIEEd publishes articles under the Creative Commons Attribution-ShareAlike 4.0 International License (CC BY-SA 4.0).

Authors retain copyright and grant the journal appropriate non-exclusive publication rights.

The journal's preservation activities must respect applicable copyright, licensing, confidentiality, and third-party intellectual property requirements.

Preservation copies are maintained for legitimate scholarly and archival purposes under the applicable legal and service arrangements.

The article's open-access license does not automatically authorize public disclosure of confidential editorial records or restricted research datasets.

Detailed requirements are provided in the journal's Copyright and Licensing Policy and Research Data Policy.

15. Policy Implementation and Continuous Improvement

The Editor-in-Chief and publisher oversee implementation of this policy with support from authorized technical administrators.

JIEEd periodically reviews its digital preservation arrangements to address:

Developments in digital preservation technologies.
Changes in OJS infrastructure.
Preservation-network requirements.
DOI and metadata maintenance.
Cybersecurity and operational risks.
Long-term accessibility of published content.
Applicable scholarly publishing standards.

The journal may adopt additional preservation mechanisms when appropriate and technically supported.

However, participation in services such as CLOCKSS, Portico, or other preservation networks must not be claimed unless the relevant arrangements have actually been established.

Significant changes to the journal's preservation policy will be communicated through its official website.

16. Related Policies and Official Resources

Related Journal Policies

Open Access Policy
Copyright Notice
Corrections and Retractions Policy
Research Data Policy
Publication Ethics
Author Guidelines
Journal Contact

Digital Preservation Policy